Job Description

Events Administrative Assistant

Position Title: Events Administrative Assistant

Reports To: General Manager

Salary: $70,000 - $80,000

Other Forms of Compensation:

Become part of Restaurant Associates, the industry's leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to Work.

Job Summary

We are seeking a highly organized and proactive Events Administrative Assistant to support our Events Director and team. This role is pivotal in coordinating catering logistics, managing event operations, and ensuring seamless communication across culinary, service, and sales departments. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about delivering outstanding guest experiences.

Event Coordination & Sales Support

• Assist in promoting and selling event space; collaborate with operations to ensure flawless execution.
• Maximize event revenue through strategic menu planning and upselling enhancements.
• Respond to all event inquiries promptly, ensuring same-day follow-up.

Administrative & Client Management

• Manage leads and inquiries via Tripleseat and other platforms with timely follow-up.
• Prepare and distribute Banquet Event Orders (BEOs) and related documentation.
• Oversee full event lifecycle: proposals, contracts, payments, floor plans, rentals, and post-event follow-up.
• Coordinate tastings, site visits, vendor meetings, and day-of logistics.

Onsite & Day-of Event Support

• Conduct client walkthroughs and greet hosts at event start to ensure satisfaction.
• Handle last-minute adjustments and ensure all details are executed as planned.
• Print and distribute custom menu cards; coordinate approvals with Chef and Events Director.

Team & System Coordination

• Maintain accurate event details in reservation systems and internal platforms.
• Update event menus and materials in Canva, Tripleseat, and other tools.
• Place orders for specialty items (e.g., kosher meals, rentals, florals).
• Attend weekly BEO meetings and ensure all departments are aligned.

Additional Duties

• Flexibility to work weekends and evenings as needed.
• Adhere to time and attendance policies.

Qualifications:

• Strong organizational, planning, and time management skills.
• Ability to manage multiple projects and deadlines in a dynamic environment.
• Excellent communication and interpersonal skills.
• Highly proficient in Tripleseat and Canva.
• Hospitality or event planning experience preferred.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Associates at Restaurant Associates are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Applications are accepted on an ongoing basis.

Restaurant Associates maintains a drug-free workplace.

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