Job Description

Overview

The Contracts Manager plays a critical role in overseeing the lifecycle of contract activities across both government and commercial sectors. This role manages contract execution, invoicing, DD 254s, cost tracking, and corporate compliance, while also assisting with internal financial operations. Additionally, the Contracts Manager is responsible for organizing and structuring the companys proposal development process, ensuring streamlined, compliant, and timely submissions. This individual supports leadership visibility into budgets and burn rates, while safeguarding the integrity of all contract and entity documentation.

About Specter Aerospace

Specter Aerospace is building the next generation of hypersonic vehicles for defense and commercial applications. Specter is headquartered in Peabody, MA, just north of Boston, where it leverages its advanced propulsion technologies, manufacturing, and testing capabilities to rapidly develop supersonic and hypersonic systems. Funded by a mix of government R&D organizations, commercial customers, and private funding, Specter is a growing aerospace and defense startup. Close relationships with MIT, Notre Dame, AFRL, NRL, ANL, and other research organizations provide access to cutting-edge developments, facilities, and personnel. Specter is expanding its team in preparation for flight testing and full-scale production.

Responsibilities

• Contract Administration & Oversight
  Manage the full lifecycle of contracts, including setup, modifications, extensions, and closeouts.
• Proposal Process Management
  Organize and structure the companys proposal process, including RFP/RFQ review, response coordination, and submission packaging.
• DD 254 Management
  Prepare, manage, and track DD 254s in coordination with the Facility Security Officer (FSO), clients, and subcontractors.
• Invoice Submission & Accounts Management
  Submit invoices accurately through federal portals (e.g., WAWF, PIEE) and manage claw-back tracking and reconciliation.
• Cost Code & Budget Oversight
  Establish and maintain cost codes for major contractual tasks to support accurate tracking of expenditures.
• Post-Award Financial Review
  Conduct thorough financial reviews at contract closeout, including labor, material, and indirect cost analysis.
• Financial & Entity Documentation Support
  Support internal financial tasks such as reconciliations, reporting, and forecasting. Maintain all corporate registrations and entity documents including SAM.gov, CAGE Code, UEI, and related records.

Qualifications

• Bachelors degree in Business, Finance, Contracts, or related field (advanced degree or NCMA certification is a plus).
• 5+ years of experience in contracts and financial administration, with a mix of federal and commercial contract support.
• Direct experience with government invoice portals (e.g., WAWF, PIEE) and understanding of FAR/DFARS regulations.
• Familiarity with managing DD 254s, classified contract documentation, and proposal development workflows.
• Strong organizational and analytical skills with an ability to manage competing priorities and sensitive data.
• Proficiency in ERP/accounting systems such as Unanet, Deltek, or similar.
• Excellent communication skills and attention to detail.

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